Built for Minnesota care agencies

The care, the visit and the claim, in one record.

AraSync connects clinical documentation, EVV, operational checks and billing, so clinicians, field staff and the billing team work from the same source instead of three systems and a spreadsheet.

Request a demo See how it connects

Run every day inside a Minnesota multi-service agency. BAA available.

One visit, connected H2017 · ARMHS
Client A. · Community session Tue 10:00 to 11:15 · 5 units · Practitioner: MHP
Illustrative example
  1. Progress noteTreatment plan current · signed
    Complete
  2. Visit verifiedCheck-in and check-out match the note
    Matched
  3. Pre-billing checkUnits, signatures, timing
    Passed
  4. Supervisor reviewThe final call stays with your team
    Approved
835 posted · paid against the line

One platform, configured by program

How the work connects

From referral to remittance, each step hands off to the next.

Most agencies lose time in the gaps between systems. In AraSync, what one team records is already there for the next.

One record around the person

Most agencies keep the same client in an EHR, an EVV app, a billing portal and a spreadsheet. AraSync closes those pieces into one record, so a visit is entered once and every team works from it.

  1. Intake

    Referrals, waitlist, eligibility and authorizations in one place, with units tracked as they are used.

    270 / 271

  2. Document

    Assessments, treatment plans and progress notes, with auto-saved drafts and supervisor review.

    DA · TP · PN

  3. Verify

    Field staff check in and out on the mobile app, with signatures and location captured at the visit.

    EVV

  4. Check

    Configured checks can flag missing notes, signatures, timing or authorization before a claim goes out.

    Pre-billing

  5. Bill

    Claims route to MN-ITS or Availity, and remittances post back against the lines they paid.

    837P · 835
See the work move

One record, from the note to the payment.

Three moments from an ordinary week, shown with sample data.

Notes that are ready for review.

Clinicians write the note. AraSync checks it against the treatment plan and DHS wording, then sends it to the supervisor’s queue.

  • A note will not open when the treatment plan behind it has lapsed
  • Wording suggestions the clinician can accept or ignore
  • Drafts save on their own
Clinical documentation
Illustrative example: an ARMHS note checked against the treatment plan and DHS wording before it reaches the supervisor.
Safeguards you can see

Find the missing detail before review, not after a denial.

AraSync shows the dependencies behind every service where your team can see them, so problems surface while they are still easy to fix.

Your team keeps the final say. Checks help flag and route work. Supervisors and billers still review and approve.

How compliance checks work

  • Expiring documents, tracked

    A progress note will not open when the assessment or treatment plan behind it has lapsed.

  • Signatures and visit timing

    Missing signatures, overlapping sessions and times that don’t match the visit are flagged for review.

  • Authorizations and units

    Remaining units are visible before scheduling, and lines without a current authorization are held back from billing.

  • Wording checked as it is written

    An AI assist compares note language against DHS documentation standards and suggests edits. The clinician decides.

Built by operators

AraSync was built inside a Minnesota care agency, because the software we could buy was built by people who had never run one.

97%of claim lines with a payer decision were paid
15 daysmedian from claim sent to payment

Across the agencies billing through AraSync, July 2025 to October 2026.

Read the case study: four programs, one system
In daily use
ARMHS, therapy, PCA and adult day programs run on it every day.
Minnesota rules
Built around DHS, MHCP and 245D requirements from the start.
Improved every week
Changes come from real operational feedback, not a roadmap guess.
First to know
If something breaks, our own staff feel it before you do.
For the people doing the work

Less switching between systems. More time for care.

In the field

A mobile app built for visits

  • Check in and out with location and client signature
  • Works offline and syncs when back in signal
  • Today’s schedule, directions and notes in one place
  • iPhone and Android, with Face ID sign-in
In the office

A clear view of what needs attention

  • Approval queues for notes, plans and assessments
  • Expiring documents and credentials, ahead of time
  • Claim status, denials and remittances by payer
  • Reports each program lead can open on their own
Connected where you already submit

Works with the systems Minnesota payers use.

  • MN-ITSMHCP claims, eligibility and remittances
  • AvailityManaged care claims and claim status
  • HHAeXchangeEVV visit data for PCA and home care
Security and privacy

Protected health information, handled with care.

  • Business Associate AgreementSigned before any client data moves into AraSync.
  • Encrypted on AzureData encrypted in transit and at rest in US data centers.
  • Role-based accessStaff see the programs and clients they are assigned to.
  • Audit trailViews, edits and approvals are logged with who and when.
Read our HIPAA commitments

See it with your own programs.

A 30-minute walkthrough built around the services you provide and the payers you bill. No slides, just the platform.

Request a demo Call (669) 278-5128 Waite Park, Minnesota